COMPANY VEHICLES AND GREY FLEET
Safety and maintenance are of paramount concern when operating a vehicle fleet, especially so if the fleet consists of a variety of vehicle types and makes.
Managing a Grey Fleet can have different time and cost implications to operating a Company Owned Fleet, where a great deal of the collation of vehicle data is carried out by that Fleet provider.
Effective Grey Fleet Management can have its benefits over managing company owned vehicles however, it can pose problems which don’t exist when dealing only with business vehicles.
Regardless of vehicle ownership, if the vehicle is being used for business, it is essential that the ‘Employer’ has an efficient data storage platform that is accessible by the relevant Fleet Managers. This platform should be capable of storing the following information and should be able to accept regular updates and prompting mechanisms to ensure accuracy.
Company Owned Vehicles
Employee Owned Vehicle, used for business purposes
BUSINESS INSURANCE
Business use cover is required for anyone who drives for business trips no matter the frequency.
SERVICE INTERVALS
Regular service intervals are required to ensure opptimum safety of the driver and other road users, whilst prolonging the lifespan of the vehicle.
VALID MOT
A valid MOT is required on the third anniversary of the vehicle registration, or the anniversary of its last MOT, if it's over 3 years old.
SAFETY CHECKS
Regular vehicle safety checks should be carried out by the driver, to ensure maximum safety of all road users prior to use.
VEHICLE TAX
Vehicle Tax is required for all vehicles registered and used in the UK. Drivers MUST tax their vehicle, even if they are exempt from paying any fees.
DRIVING LICENCE CHECK
A Driving Licence Check report reveals licence validity, category entitlement and any driving convictions or bans.